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Pharmacy Buyer

Traverse City, MI


Posted on April 21, 2018

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About Pharmacy Buyer


Associate degree in Business Administration, Accounting, or Health Services Management plus two years of outpatient pharmacy experience (experience in accounting highly desirable).

In lieu of the above education, must be a high school graduate and have the equivalent of three years of outpatient pharmacy experience, which includes pharmacy technical, pharmacy clerical, and pharmacy purchasing experience.

Pharmacy Technician certification is highly desired.

Must have basic typing ability (30 wpm) and good mathematical skills.

Experience and knowledge of computers and terminal entry devices.

Must be able to work under time pressures with interruptions, set priorities, use good judgment skills, and have good verbal and listening skills.

Must have phone etiquette skills and assertiveness skills with outside salespeople.


Under the supervision of the Pharmacy Manager/Coordinator, but may receive instructions from pharmacists, or the Department President.

Has considerable communications with Pharmacy staff concerning medications that are out of stock, low on stock, or non-stocked medications that have been clarified with the physician as being needed for the patient.

Has daily contact with other departments such as Purchasing, Receiving, Materials Management, Accounting, etc.


Has no clinical contact with patients. May be called upon to fill shits/assist with workflow when needed.


  1. Supports the Mission, Vision and Values of Munson Healthcare.

  2. Embraces and supports the Performance Improvement philosophy of Munson Healthcare.

  3. Promotes personal and patient safety.

  4. Uses effective customer service/interpersonal skills at all times.

  5. Complies with Pharmacy policies and decisions concerning vendor selection, products, sizes, and non-formulary requests and inventories, prepares purchase orders, and purchases the stock at a level consistent with utilization. Participates in the yearly evaluation of contract item selection.

  6. Procures urgent or emergency orders from vendors or other hospitals or pharmacies for needed pharmaceuticals and determines the best carrier in consideration of time element and cost. Notifies all necessary parties of the expected arrival and details.

  7. Reconciles purchase orders with items received and approves payment with signature authority for pharmaceuticals and budgeted supplies.

  8. Contacts, receives, and/or interviews vendor representatives or customer services departments on routine matters including sales policies, return goods, invoice adjustments, stock-outs at supplier level, price trends, availability, new items, reliability and service, delivery terms, etc.

  9. Plans, coordinates, and completes the annual fiscal inventory.

  10. Assures that contract prices are obtained and the receipt of expenditures over the contract price when the contracted vendor cannot supply as set forth in the agreement.

  11. Accurately maintains price changes into pharmacy software system(s) and performs this in a timely manner.

  12. Responsible for maintenance of purchasing records and posting of purchases. Produces purchase history details as requested as well as a yearly wholesaler analysis.

  13. Inventories, orders, receives, and maintains records of all outside purchases as capital equipment, small equipment, repair and maintenance, forms, office supplies, magazines, books, renewals, videos, computer supplies, maintains supply catalogs.

  14. Complies with federal law, state law, and organization policies and procedures in the purchase and record keeping of all controlled substances and tax-free alcohol.

  15. Complies with USP recommendations, manufacturer information, and organization policy and procedure in the proper storage, security, record keeping and handling of all pharmaceuticals purchased.

  16. Demonstrates competency in the use of certain technologies/equipment, i.e. Order entry devices from wholesaler, NMSA’s software system, and pharmacy software’s bar code scanning device.

  17. Responsible for checking and processing all medications or devices affected by recalls, which includes checking stock, isolating affected items, contacting company for return credit instructions, and documenting records.

  18. Isolates all outdated unusable medications and assures that credit it received if allowed. Responsible for choosing the drug return vendor who provides maximum credit and comply with disposal requirements of the Michigan Department of Environmental Quality.

  19. Demonstrates competency in the use of the departmental policy/procedure manuals.

  20. Demonstrates competency as it pertains to department specific safety procedures as disaster response, fire safety, security, and waste disposal.

  21. Educates Pharmacy staff on after-hours drug procurement and assures that they are competent in performing these functions.

  22. Process all pharmaceuticals that involve patient purchase to make sure they have a readable bar code available to scan. Adds readable bar code language into pharmacy software for all those that do not scan upon entry to the pharmacy.

  23. Run narcotic reports to determine monthly usage appropriate with monthly purchases.

  24. Communicate with MSI Pharmacies regarding contract compliance, new generics, contract changes, and anticipated shortages.

  25. Enter all e-requisitions for all pharmacy areas for NMSA stock to be approved by pharmacy management.

  26. Coordinate 340b ordering of replacement product in MacroHelix system. Maintain drug crosswalks and make sure orders are appropriate.

  27. Establish and maintain par levels and order points for OTC and Rx products using usage reports.

  28. Perform cycle count audit to ensure perpetual inventory accuracy.

  29. Anticipate and prepare for drug shortages.

  30. Establish and maintain price codes for prescription products.

  31. Reduce inventory and increase turns, including returning items that will not be used.

  32. Reduce COGs by searching for lowest contracted item.

  33. Review negative reimbursements, MAC prices, and maximize profits.

  34. Handle OTC merchandising by selecting products and sales for customers.

  35. Performs all other duties as assigned.

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