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After School Program Director

Traverse City, MI


Posted on March 12, 2019

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About After School Program Director


The Program Director ensures that SEEDS After School Program

  1. Serves local youth and their families with high quality academic and cultural enrichment opportunities in a safe learning environment
  2. Maintains compliance at each after school site with all LARA and MDE requirements
  3. Integrates program activities with the broader SEEDS mission and goals, prioritizing Eco-STEM and related Humanities youth experiences


Essential Job Duties

  • Cultivating and stewarding relationships with school administrators and staff including
    • At least one meeting per semester with district administrators
    • Prompt troubleshooting of any difficult issues between SEEDS and program school sites
    • Annual written summary reports suitable for presentation to School Boards
  • Be available on-call until 7 pm every program night to support site coordinators and address issues
  • Review 21CCLC financial budget vs. actuals monthly, including
    • Adjust forecasts, as needed
    • Convey expenditure information and direction as appropriate to Site Coordinators
    • Support the coordination and reporting of other intersecting resources (e.g. volunteer hours, or grants that provide additional dollars for programming)
  • Promote satisfaction and morale amongst teaching & learning staff and volunteers
    • Read and respond to weekly Site Coordinator and VISTA update surveys
    • Recruit and orient new After School staff, as needed
    • Monitor program quality and inspire continuous improvement
    • Plan and lead regular in-person Regional and Circle meetings
    • Provide appropriate professional development opportunities for after school employees
  • Supervise and provide leadership for Site Coordinators, Education Program Quality Coach, and Local Evaluator, including:
    • Bi-weekly visits to each 21CCLC site, and provide feedback to the site coordinator
    • Review and approve direct report timesheets and expense reports
    • Review After School roles and accountabilities, defining expectations and timelines
    • Define SMART goals and metrics for direct reports
    • Engage in 6-month check-in conversations with direct reports, and provide frequent opportunities for coaching
  • Steward working relationship with assigned Michigan Department of Education (MDE) managers/consultants including
    • Participate in monthly MDE Program Director conference calls
    • Communicate any key personnel and/or major program changes to MDE
    • Provide reports as required and requested by MDE including EZ reports by the 10th of each month and annual Program Improvement Goals for each site
    • Attend annual Project Director Institute in Lansing, and annual spring and/or fall conferences with Site Coordinators
  • Steward working relationship with regional DHHS/LARA Consultants including
    • Oversee new LARA Child Care License applications, license renewals, and compliance
    • Train Site Coordinators to be aware of, and compliant with, all LARA requirements
    • Assure compliant LARA records for each after school site
    • Assure that new site staff receive adequate training in LARA compliance, and that new facilities are set up to meet LARA standards
    • Respond to concerning LARA incident reports and create corrective action plans, as needed
    • Facilitate annual review of files and licensing notebooks at each 21CCLC After School Site



  • College degree, education-related advanced degree preferred, or equivalent work experience
  • 5+ years experience working in K-12 education
  • Supervisory/Management experience
  • Excellent verbal communication skills practiced with both children and adults
  • Proven written communication skills
  • Conflict resolution skills
  • Ability to create workflows, systems, procedures, checklists, reporting templates and formats
  • Excellent driving record
  • Ties to local community preferred
  • Budget management experience
  • Ability to work some evenings and occasional weekends
  • Local travel between sites
  • Willingness to attend occasional conferences, offsite meetings and professional development opportunities
  • Ability to pass the Child Care Background Check
  • Salaried/Exempt 32 – 40 hours per week
  • Starting salary equivalent to $19 – 21/hour


Job at a Glance


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How to Apply