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Administrative Marketing Assistant

Manistee, MI

Website:
http://www.VisitManisteeCounty.com

Posted on August 3, 2018

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About Administrative Marketing Assistant

Purpose 

The Administrative Marketing Assistant (AMA) is to provide a pleasant experience for visitors and locals when requesting information, directions, and options for lodging & dining experiences. The ideal candidate will have a passion for the Manistee County region. The AMA is responsible for greeting visitors, answering phone requests, fulfilling website leads, and maintaining the Visitors Center brochure stock. The AMA will provide marketing and administrative support to the Executive Director, including meeting preparation and bookkeeping data entry.  Must have a desire to work and learn in a small office environment. 

Essential Functions 

  1. Maintain posted Visitor Center hours.
  2. Ensure outstanding customer service in the Visitors Center.
  3. Greet walk-ins, assist with finding accommodations, suggest activities, share event calendar, give directions, maps, information and invite people to stay in the Manistee region.
  4. Make an effort to assist our guests with all questions; Google all questions we can’t answer.
  5. Maintain the brochure displays in the Visitors Center, and contact tourism partners for current brochures, rack cards and guides.
  6. Perform routine updates and maintenance to the countywide event calendar.
  7. Take appropriate action to ensure representation of all Manistee County events.
  8. Bookkeeping, data entry of accounts receivable and accounts payable with an eye to detail for accurate line item accounting.
  9. Lead fulfillment requests.
  10. Monitor office supply stock and order office supplies.
  11. Represent the organization in a professional manner.
  12. Schedule Board and Committee meetings, reserve meeting space, send meeting notices and reminders.
  13. Prepare Board and Committee meeting packets.
  14. Attend Board meetings and record minutes.
  15. Work cooperatively with the membership, management, co-workers, vendors, and the public.
  16. Any other duties as assigned by the Executive Director.

Position Objectives

  1. Maintain Visitors Center hours and welcome the public.
  2. Promote the local tourism economy and ensure that tourism assets are communicated. 
  3. Ensure an accurate and complete event calendar representing all of Manistee County.
  4. Support the Executive Director and ensure administrative tasks are complete.
  5. Ensure all work is completed thoroughly and in a timely manner.
  6. Maintain positive member and tourism partner relationships.

Minimum Education 

A high school education with relevant work experience.

Minimum Experience 

Although not required, 2-5 years in hospitality, retail or an office environment.

Minimum Skills Required 

Strong computer skills.
Strong interpersonal communication skills, and ability to maintain confidentiality.
Strong written communication skills, including spelling, punctuation and grammar.
Ability to prioritize work and manage time effectively.
Strong problem-solving skills.
Ability to complete work thoroughly with limited tries and attention to detail.
Ability to handle multiple tasks with multiple interruptions.

Minimum Physical Expectations 

Physical activity that frequently requires lifting and/or moving items under 50 lbs.
Physical activity that often requires standing, walking, bending, stooping, crouching, crawling, reaching, climbing, and kneeling.   

Minimum Environmental Expectations

While performing the duties of this job, the employee is frequently working without supervision. This is a full-time position, generally consisting of 8-hour shifts/5 days per week.  Some weekends or overtime hours are necessary.

Job at a Glance

About Manistee County Visitors Bureau

How to Apply