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Administrative Assistant

Mancelona, MI


Posted on May 5, 2018

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About Administrative Assistant

General Information

     Reporting to the Manager of Operations for the Blue Lake Area of the Great Lakes Region within TransCanada the successful candidate is responsible for providing administrative support for the manager and employees located in the Blue Lake Area. This position helps provide assistance for all office related matters and coordinates the department’s Operations and Maintenance administrative needs including general support, ordering and tracking of materials, and assisting with managing the operations budget.

     *We anticipate that we are able to fill this position locally therefore this position is not eligible for domestic or cross-border relocation.


     * Assist with preparation of annual area budget, tracking monthly area expenditures, and forecasting future area expenses.  

      * Manage requests such as employee status changes, new hires and other personnel changes using SAP, ART and Workforce;

      * Handle and process invoices, verify accuracy/validity, request approval, code and submit;

      * Provide guidance/assistance to team members on company programs and processes such as time reporting, expense reporting, and training;

      * Perform administrative support functions to other Managers and staff: (e.g. scheduling appointments, meetings, conferences, and setting up meeting rooms;

      * Act as department liaison and handle complaints and inquiries; research and respond to requests or refer complaints to appropriate staff when warranted;

      * Receive and screen visitors and/or telephone calls, provide general and specialized information regarding departmental support functions;

      * Handling highly sensitive and confidential information and issues in an appropriate and professional manner;

      * Review and respond to internal and external communications while maintaining appropriate confidentiality;

      * Manage office equipment, custodial services/workspace issues, and coordination of incoming and outgoing mail/shipping;

      * Maintenance of the records filing system in accordance with company standards;

      * Assemble weekly management reports;

      * Prepare meeting agendas and take meeting minutes as requested;

      * Act as workforce designate for Manager;

      * Prepare documents and PowerPoint presentations for Manager;

      * Manage Managers calendar and coordinate travel arrangements, receive and screen visitors and telephone calls, set up meetings;

      * Other tasks as required.

     Qualifications and Education


     * Professionalism, excellent written and verbal communication skills with strict attention to accuracy and detail and the ability to maintain confidentiality;

      * High level of self-motivation to work independently within a high volume team environment with minimal supervision;

      * Effective problem solving, analytical, prioritization, and solid/effective time management skills are essential;

      * Flexibility and strong organizational skills to manage work direction from multiple sources;

      * Strong teamwork skills and effective interpersonal relations are a must;

      * Advanced desktop computer skills including Microsoft Outlook, PowerPoint, Excel, and Word;

      * Knowledge of Filenet (electronic filing systems), SAP, and iRIMS (information management) considered an asset;

      * Demonstrated scheduling and time management skills with the ability to work independently with minimal supervision, and/or in a team environment;

      * Occasional extended work hours and days may be required;

      * Some travel may be required.

     Education / Experience

Please apply to this posting by 05/17/2018. To apply, go to and enter Reference Code 49092. Only applications submitted through the TransCanada Careers website will be acknowledged.

 TransCanada is an equal opportunity employer and participates in the E-Verify program supervised by the U.S. Government.

Make what you do matter.

 At TransCanada we dream big, think big and do big things. For over 60 years, we’ve had the vision and scale to deliver big things that matter to the world. From supplying reliable and efficient energy to millions of North Americans with our pipelines, gas storage and power generation facilities, we believe in making big things possible.

     TransCanada is looking for people who are willing to think about the future…and think big. We’re looking for people who are ready to take on the most significant challenges of their careers and define energy infrastructure in North America.

     Thank you for choosing TransCanada in your career search.

Nearest Major Market: Traverse City

Nearest Secondary Market: Northern Michigan

Job Segment: Secretary, ERP, Temporary, Administrative Assistant, SAP, Administrative, Technology, Contract.

Employer’s Job# 36A09A36-4EA1-4

Please visit job URL for more information about this opening and to view EOE statement.


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