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Engineering Buyer

Traverse City, MI


Posted on September 25, 2017

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About Engineering Buyer

Engineering Buyer

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Munson Medical Center

Traverse City, MI


Plant Engineering




Day shift


40 hrs



Job Details

ENTRY REQUIREMENTS: Associate’s degree in business administration, building technology, accounting, health services management or a related field, or an equivalent combination of education and/or experience in lieu of an Associate’s degree. Five (5) years’ experience in purchasing or a related position with involvement in procurement and material estimating with appropriate skills in planning and coordination related to inventory maintenance, just-in-time delivery, and delivery sequences. Demonstrated abilities to work under time pressure with interruptions; follow through on priorities; perform detailed duties accurately; use sound judgment; and employ highly developed verbal and listening skills. Computer literacy and background in interfacing with multiple computer systems desired with word processing and spreadsheet ability preferred. Knowledge of purchasing and engineering software desired. Demonstrated clerical, oral and written skills for accurate gathering, organization and presentation of data. Maintains confidentiality at all times. Physical requirements: must be able to lift light loads (20 pounds or less) and reach and handle materials occasionally (0-33% of the workday); must be able to work seated frequently (34-66% of the workday); and must have good hearing and speaking ability. ORGANIZATION: Reports to the Office Manager, but may receive direction from other Plant Engineering staff. AGE OF PATIENTS SERVED: No clinical contact with patients. SPECIFIC DUTIES: Supports the Mission, Vision and Values of Munson Healthcare Embraces and supports the Performance Improvement philosophy of Munson Healthcare. Promotes personal and patient safety. Has basic understanding of Relationship-Based Care (RBC) principles, meets expectations outlined in Commitment To My Co-workers, and supports RBC unit action plans. Uses effective customer service/interpersonal skills at all times. Contributes to the team orientation of the department and, as such, communicates properly with department staff and customers. Places telephone and rush orders as requested. For emergency orders, determines best method of shipment to expedite arrival and informs involved departments of the pending arrival. Accurately enters purchase orders in purchasing software including work order number if applicable. Also enters updates for purchase orders as necessary. Enters purchase order numbers in CMMS software in the notes section of the appropriate work order. Acts as liaison with suppliers for returns and corrections of orders. Fills out appropriate paperwork for return items including the appropriate value for shipping insurance purposes. Enters information in appropriate software for all items being returned. Delivers return items to the Receiving Dock. Make copy of purchase requests and distributes copies as necessary. Assists Equipment Planner with procurement of equipment as requested. Assists Equipment Planner with researching and recommending viable equipment and process alternatives to best meet hospital needs and constraints as requested. Assists Equipment Planner with placing orders and follow up on deliveries for construction and renovation projects as requested. Processes the Plant Engineering annual service contract purchase orders. Works with Receiving Dock personnel to resolve problems associated with incoming and outgoing shipments. Receives packing slips and ensures item has been received in purchasing software. Notifies Receiving Department staff and Northern Michigan Supply Alliance (NMSA) Buyer of any irregularities. Notifies NMSA Buyer to watch for credit when a return has been made. Obtains approvals for invoices when necessary. Troubleshoots invoices received without PO numbers and resolves with vendors. Obtains utility reading from Laundry, MCHC, Boiler Room and Paul Oliver enters information into utility spreadsheet. Enters gas nominations on spreadsheet. Provides gas information for other entities from the natural gas budget spreadsheet to Accounting and provides MPB fuel costs to the Director of Facilities. Record utility invoices on electrical, gas, and water usage spreadsheets per meter numbers/facilities. Assists Facilities Construction Buyer by providing backup coverage during their absence. Maintains a professional friendly but firm relationship with salespersons and vendor representatives. Appropriately applies department policies, procedures and established practices. Recognizes potential problems and brings them to the attention of the appropriate person or department. Performs other duties as assigned.

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